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Administrative Assistant / Telecom-IT
Legal Secretary – Appellate 66097 Full Time
Our client, a growing Houston area law firm, is looking to hire an experienced Legal Assistant to join their trial team on a permanent/direct hire basis.
The candidate for this position will be successful if they can execute various secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.
Responsibilities
- Knowledge of Appellate (e-filings), trial procedures, and federal and state court procedures and rules.
- Must know Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint.
- Prepare pleadings and discovery documents for filing and service.
- Schedule depositions with attorneys, clients, witnesses, and court reporters.
- Schedule conference calls and on-site/off-site meetings.
- Arrange and coordinate travel arrangements.
- Calendar depositions, hearings, trials, and all associated dates.
- Manage Outlook calendar of all appointments, conferences, and meetings.
- Open new matters, run conflict checks for the partners review, and prepare engagement letters.
- Document management and organization, saving documents and emails to a document management system.
- Become familiar with court rules and filing procedures.
- Prepare cover letters for attorney bills.
- Submit the attorney’s expense reports.
- Submit new client matter forms to accounting/
- Assist layers with collections and A/R.
- Prepare binders for attorneys as requested.
- Manage bills for third-party vendors, process check requests, and follow up with accounting.
- Perform other duties as assigned by the Firm Administrator.
Qualifications
- 3 or more years of related experience in appellate law preferred. 4 or more years of civil litigation experience required.
- Proven aptitude for learning new software applications.
- Experience with electronic and court filing procedures in other states is a plus.
- Experience with NetDocs documents management system is a plus.
- Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Advanced MS Word skills required.
- Willingness to assist others when needed is a must.
- Self-starter & Independent Worker: Take initiative and work autonomously, confidently handling complex tasks and competing priorities.
- Pressure-Proof Performer: Remain calm, flexible, and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation.
Benefits
- Health Benefits (employer-paid options available)
- STD & LTD
- Life & ADD
- 401K Profit Sharing Plan
- 120 Hours of PTO
- 11 Holidays
- Yearly Bonus
- Remote Day – 1 day per week after 90 days of employment.
- Free Parking
About R.L. Barclay & Associates
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Full-Time